The most important part of choosing the right business phone system for your company is calculating the total cost. There are five components that come into play when calculating the total cost of your company’s new business phone system.
First, is the base unit or system that controls the whole phone system’s infrastructure. The cost of the base unit depends on the number of features you’ve chosen, the number of phone sets the base unit can handle plus the number of lines provided by the telephone company. The more features and phone sets you have, the higher the costs associated with the base unit or system.
Another component that affects the total cost of a business phone system are the handsets/desk sets. These are the units that are attached to the wall or sit on desks throughout the office. Desk sets come in several styles with a variety of capabilities and at varying price points. A desk set can be as low as $70 all the way to $1,000. The most expensive desk sets are those used in conference rooms, by receptionists as well as executives while the least expensive are used on the average worker’s desk. Hands-free and wireless connections add to the cost but benefit sales associates who work many hours on the phone with their customers. Because hands-free headsets are proprietary, it is often more cost effective to upgrade a business phone system to the next higher model rather than replacing all new handsets. Especially if you choose to change brands.
You’ll also want to factor in the cost of wiring. Especially if your organization is moving into new office space. Installing extra wiring and receptacles where you think you’ll need a phone in the future will cost a lot less if you do it from the start than if you have to go back later and punch holes in walls and ceilings. If the office building where you’re moving has existing wiring, be sure to have the telecommunications advisors at Clarus Communications check it for compatibility.
Lastly, you’ll want to factor in the cost of installation, initial configuration, and training. This is the most time-consuming part of a business phone system installation project. The fact of the matter is that business phone systems don’t work right-out-of-the-box. Business phone systems must be configured by a trained technician who has the expertise to get the system up and running as quickly as possible. To get maintenance, future modifications and training for your employees included in your business phone system contract, contact Clarus Communications.
By determining the basic features and advanced features your company needs in its next business phone system and factoring in the components that affect its total cost, you’re in a much better position to choose the right business phone system for your company. The telecommunications expert advisors at Clarus Communications can further explain the basic and advanced features provided by our business phone systems and answer any questions you may have regarding installation and configuration to help you choose the right business phone system for your company.
Clarus Communications is a leading, national provider of telecommunications technology. Clarus specializes in providing over 60 telecom provider options to businesses that need dependable, scalable and innovative technology solutions. Since 2001, Clarus Communications has been successfully helping clients make the best decisions regarding their phone service, phone systems, wireless and data needs. For more information about Clarus Communications, please visit www.clarusco.com or call toll free 855.801.6700.