The primary function of hosted exchange is email service. Most people are aware of the email services offered by hosted exchange, but there is much more available to utilize. There are several useful services in addition to email that are well worth considering when determining if hosted exchange is right for your business.
Calendar
Hosted exchange offers a calendar application. You can plan your day and make plans for meetings in the future. You can also give others access to plan your days with the full-featured calendar application. At a glance, you can see exactly what is on your schedule. You can even color code entries for better visual separation. You are also able to view one single day or the entire month or year.
Task Manager
You can create tasks directly from your inbox. You can give the tasks assignable due dates and prioritize them based on due dates. You can also create recurring tasks. This is a great way to manage all the things you need to get done. You no longer need multiple “to-do” lists floating around on paper or different devices. Keep all of your tasks in one place for easy management.
Contacts Hub
You can store contact data for all email accounts on your domain. You can also add business contacts for vendors and clients outside of the company. Each contact holds multiple pieces of contact data. This allows you to keep all of this vital information in one place. You will save valuable time having this information together and easily accessible.
Data sharing
You have the ability to share data with specific individuals. Share mailbox access, calendar, tasks, and contact information with chosen people. You can give others access to view only specific items or give them full access to everything. This method of collaboration improves productivity tremendously. It saves time and allows for easy communication and access to information. You can even create groups for group collaboration. This way, certain information is shared back and forth between a set group of people. This removes a lot of hassles and miscommunication that are typical in group projects.
Data protection
Hosted exchange provides stringent spam and virus protection. It also uses encryption and secured storage so that you can have peace of mind knowing your information is protected. You do not need to worry about unauthorized access to sensitive data.
Mobile access
You can access your data from anywhere. Users can sync their e-mail, calendar, tasks, and contacts from any device, including desktop, laptop, and mobile device. This anywhere, anytime access is a huge benefit.
The primary workload of hosted exchange is email, however, it has much more to offer. Taking advantage of all the opportunities available within hosted exchange will save time and increase productivity. Vital data and communication are often lost in the hectic nature of the information age in which we live. Hosted exchange offers a simple solution to consolidate information into a single space where it can be easily accessed by those who need it. It is a safe and highly effective tool for business.
If your goal is to ensure high levels of customer service plus building and maintaining a system that enables your business to run well, please visit Clarus Communications here or call us at 855-801-6700 to speak with one of our knowledgeable staff. We would appreciate the opportunity to become your technology partner and help you find the best solution for you and your company.